Privacy and Data Protection Policy
Version dated 24 May 2021
1. Preamble and scope
VASCOPLAN is concerned about preserving the confidentiality of your personal information and attaches great importance to protecting the privacy of the users of its services.
3. Person responsible for the processing of Personal Data
The processing of Personal Data of Users registered on the Vascoplan.com website is subject to French law, in particular to Law No. 78-17 of 6 January 1978 relating to data processing, files and freedoms, as amended (known as "Loi Informatique et Libertés"), as well as to Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 applicable as of 25 May 2018 (known as the GPR).
The "data controller", as defined by the said Law, of the Personal Data of the Users of the Vascoplan.com website is: Société VASCOPLAN - RCS Rennes under n°893 675 330, 5 Allée du Chêne Vert - 35650 Le Rheu - France. The representative of the data controller is Annelise LE DUC.
In this capacity, we undertake, within the framework of our activities, to respect the provisions of the said Law, and to carry out a lawful, fair and transparent processing of your Personal Data. In particular, we undertake to process data for specific, explicit and legitimate purposes, without being processed further in a manner incompatible with these purposes, for a period that does not exceed the time required for the purposes for which they are collected and processed.
4. Categories of Personal Data collected and processed via the Vascoplan.com website
a) Personal data that you provide to VASCOPLAN
We collect Personal Data from Internet users who wish to: find out more about our activities (via the contact form), receive our latest news (newsletter) and purchase products on our website (registration and order forms).
Access to and use of the Vascoplan.com website implies the collection and processing of your Personal Data, namely name, first name, telephone number, e-mail and postal addresses, professional information (company name, Compagny registred number, sector of activity, number of employees), etc. Some information is compulsory (followed by an asterisk) and others are optional as indicated in the form.
A "cookie" (or "tracker") is a connection indicator that designates a text file that may be recorded in a dedicated space on the hard drive of your terminal (computer, tablet, or smartphone), when you consult a service accessible online. A cookie allows its issuer to identify the terminal in which it is stored, during the period of validity or storage of the cookie. The cookie does not allow you to be identified as such; it is used to record your browsing information on the Vascoplan.com website.
During your visits to the Vascoplan.com website, information relating to your browsing may be recorded in "cookies" files installed on your terminal, subject to the choices you have made concerning cookies and which you may modify at any time. These cookies allow for personalised browsing by the User and are also used for analytical purposes ( visitor counting).
You will be informed of the existence of cookies and their purpose(s) as soon as you connect to the Vascoplan.com website, by the presence of an information banner.
If you refuse to accept cookies, or if you delete the ones that are saved, you will no longer be able to benefit from a certain number of funtions that may be necessary to navigate in certain areas of our website. In this case, we decline all responsibility for the consequences linked to the degraded functionning of our services resulting from the impossibility for us to record or consult the cookies necessary for their functioning of which you have refused or deleted.
You can find all the information on the management of cookies on our website Vascoplan.com on this webpage:
a) Purposes of the collection and processing of your Personal Data
Users' Personal Data is collected and processed only for the purposes set out in this article, namely: (i) Providing and managing our services; (ii) Managing your product orders; (iii) Communicating with Users and improving the quality of our services, i.e. answering your questions and informing you of our news; (iv) Fighting online fraud; (v) Resolving any possible dispute or solving any problem in the context of the use of our services; (vi) Generating statistical reports and studies on the basis of anonymised data
As provided for in Article 7 of the GDPR, you may withdraw your consent at any time without prejudice to the lawfulness of the processing based on your consent carried out prior to your withdrawal.
b) How long we keep your Personal Data
We undertake to keep your Personal Data only for as long as is strictly necessary for the purposes mentioned above, and in any case within the limits imposed by law. Therefore, depending on the type of Personal Data, the storage period may vary from a few days to several years.
In any case, we undertake to delete your Personal Data from our databases at the end of these different periods.
However, we may retain certain information for a period of time after the closure of your personal or business account in order to meet our legal, accounting and tax obligations and, in particular, to prevent unlawful conduct after the deletion of your personal or business account. In this case, your data will be deactivated and will no longer be accessible online.
6. Sharing information with third parties
a) No communication to third parties
We undertake not to divulge to any third party the information and Personal Data that you communicate to us. This information and Personal Data is used exclusively by our internal services and will not be transferred or sold to third parties without your prior express consent.
b) Communication for external processing needs
Your information and Personal Data may, if necessary, be transmitted to third party subcontractors involved in the provision of our services (technical service providers, payment and hosting service providers, customer follow-up and satisfaction surveys, management of security incidents or fraudulent activity, etc.).
VASCOPLAN undertakes to communicate your information and Personal Data only to authorised and trusted service providers, who process them on our behalf, according to our instructions and in compliance with these Confidentiality Rules and in compliance with all other appropriate security and confidentiality measures.
c) Communication for legal and judicial reasons
Furthermore, your information and Personal Data may be disclosed to a third party if VASCOPLAN is obliged to do so by law, a regulatory provision, or a court order, or if this disclosure is necessary for the purposes of an investigation, injunction or legal proceedings, on national territory or abroad.
Similarly, we may share your information and Personal Data with third party companies, consultants or individuals in order to:
- Protect against any infringement of the rights, property or safety of VASCOPLAN and its users, in application and in compliance with the law.
d) Transfer of data outside the European Union
We do not transfer any Personal Data outside the European Union
7. Personal Data Security
We implement all the necessary security measures to protect your Personal Data against any access and any unauthorised disclosure, modification, damage or destruction of data we hold.
To this end, VASCOPLAN and its technical and hosting service providers have implemented appropriate measures to ensure the integrity, confidentiality and security of your Personal Data. However, we cannot guarantee that your communications and other Personal Data will not be intercepted or disclosed by a third party.
Please note that your Personal Information is stored on servers located in the European Union.
In order to contribute to the security of your Personal Information, please ensure that you choose a sufficiently protective password when registering for our Service. Under the Terms and Conditions of Use of the Site to which you have agreed, you are solely responsible for maintaining the confidentiality of your password and its use.
8. Protecting the rights of the users of the vascoplan.com website
You have a right to information and access (e.g. to check the data we keep about you), a right to rectification and deletion (to update or correct your data), a right to limit the processing of personal data, a right to portability, a right to object, and a right to deletion (e.g. to close your personal or professional account) of your Personal Data.
In addition, it should be noted that these rights provide you with the opportunity to change your notification preferences at any time, by accepting or refusing to have your Personal Data used in our marketing or promotional activities.
You may exercise these rights at any time in one of two ways:
- By post to the address mentioned in section 3 above,
- By e-mail to: firstname.lastname@example.org
If you exercise these rights, we will endeavour to respond to your requests as soon as possible, within the maximum limit of one month provided for by law, without incurring any costs, subject to any abuse of rights. In this case, before implementing this right, we may ask you for proof of your identity, in order to verify that you are entitled to make such a request.
In the event of a dispute or disagreement, you have the right to lodge a complaint with a supervisory authority.